Operations Assistant

WE ARE HIRING!!!📊 Operations Assistant 

We are looking for a highly organized and detail-oriented Operations Assistant to support senior leadership in a fast-paced SaaS environment. This role is focused on improving operational efficiency, ensuring accountability across teams, and maintaining clear visibility of tasks, deadlines, and ongoing priorities.

📌 Key Responsibilities
📋 Maintain and update task trackers, action logs, and operational dashboards
🧠 Capture key decisions, action items, owners, and deadlines from meetings and communications
⏰ Proactively follow up on overdue or pending tasks to ensure accountability
📝 Prepare meeting briefs, agendas, and follow-up summaries for leadership
📊 Support light reporting, operational summaries, and performance updates
📂 Draft internal documents such as SOPs, process guides, and structured updates
🔍 Ensure all trackers and documentation remain accurate, organized, and up to date

🧠 What We’re Looking For
✔️ Experience in operations, executive support, or coordination roles
✔️ Strong written English and excellent attention to detail
✔️ Ability to manage multiple trackers, deadlines, and priorities simultaneously
✔️ Strong organizational skills with a proactive and accountable mindset
✔️ Comfortable handling confidential information with discretion
✔️ Ability to work independently in a remote setup aligned with UK business hours 🌙

✔️ LOCATED WITHIN NAGA CITY, BICOL

🛠️ Tools You’ll Use
Google Workspace (Docs, Sheets, Drive, Calendar) 📂
Slack 💬
CRM or operational dashboards (e.g., HubSpot or similar) 📊
Other SaaS and project management tools as needed

🌟 Preferred Experience
• Background in SaaS, tech, or high-growth startup environments
• Experience with operations coordination, project management, or executive support
• Familiarity with tools like HubSpot, Jira, or ATS platforms
• Exposure to SOP creation or process improvement work